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31 Maclarnon Rd
Salem, NH 03079
603-401-9938

info@inked-events.com

Month: June 2014

June 17, 2014

What IS the Difference between a Planner, Coordinator & Venue Coordinator

Happy Tuesday!

Did you know there really  is a difference between a Wedding Planner, Coordinator & Venue Coordinator?

I didn’t either until my experience of being in the industry changed that. When you break it down to what each does, there truly IS a difference between a them and each one plays a different role in the wedding process.

Read on to see what my two cents is on the difference:

Wedding Planner:

She {I’ll use this term to keep it uniform} helps couples from the beginning and will be right by your side throughout the entire planning process. She’s there from the moment you say yes to the proposal until the last guest is leaving on your wedding day. She’ll reach into her vendor list, one she’s built on experience, networking & referrals, to help find the right vendors that fit your budget, style & personality. She’s with you every step of the way to take the stress & concern off your shoulders.

Coordinator:

Best known as a Day Of Coordinator, she is slightly different from a Planner. She isn’t with you from the moment you say yes to the proposal or even helping you pick out the vendors, colors or helping with the design your event. She comes in later in the planning process to take the vendors you have chosen, your ideas & vision then implements them as if you did them yourself. She takes care of all the logistics on the day of the wedding, so you can enjoy the fruits of your labor.

Depending on when she comes into the planning process, she may give you a referral or two if you need a last minute vendor. As I mentioned, we are similar to a planner since we have built our vendor list through experience, networking & referrals as well. She will also be there for you to answer any questions you have or just be an unbiased second opinion, sounding board & friend.

Venue Coordinator:

Simply put, they are in charge of the Venue. Depending on the venue, the staff  may take care of the basic setup of the room, tables, chairs & if you don’t have a Day Of Coordinator, they may set up your personalized details. If the venue is also catering the food service, they are the expert on how their kitchen works. Planners & Day Of Coordinators we will always respect “their house” and we are there to work side by side with the Venue Coordinator to ensure the wedding goes smoothly, so the couple doesn’t have to worry about anything that day.

You may have a Venue Coordinator, but you can also have a Planner or Day Of Coordinator. We will take care of YOU through the whole or partial planning process, not just the day of the wedding. We’re along for the ride with you. On the day of the wedding, we will know the intimate details of your wedding from who the important family members are, any medical conditions and family dynamics that would be a concern to you.

I hope this gives you some insight that there truly is a difference among them and an understanding how each can benefit you.

Do you have a Venue Coordinator, but want someone there to take care of YOU?

Inked Events loves working with Venue Coordinators! Learn more about how our Day Of Coordination Service can let you be a guest at your own wedding!

Cheers!
~Tracy

Labels: coordination, coordinator, day of coordinator, inked events, planner, venue coordinator, wedding, wedding planner, weddings

June 4, 2014

5 Reasons to Hire a Wedding Coordinator

Happy Wednesday!

What are the 5 Reasons why you should hire a Professional Wedding Coordinator and let your friends & family members enjoy your wedding?! Read on to find out….

Lights! Camera! Action! Your wedding’s one of the largest, most significant productions of your life. You and your fiancé are the main characters; your wedding party are the supporting actors.

Why shouldn’t you hire a Professional Wedding Coordinator to keep the cast and crew on the same page? Why let your mom, best friend, or Aunt Dot manage your three-act play {rehearsal, ceremony, reception}? A Professional Wedding Coordinator is the stage manager on your big day—your production.

Here are my Top 5 reasons why you should hire a Professional Wedding Coordinator, also known as a “Day Of Coordinator”:

Reason #1
Attention to Details

An experienced, professionally trained wedding Coordinator has worked a number of events and knows a thing or two about what to do when there’s a problem. We’re quick thinking, on-the-spot problem solvers who take care of any unforeseen matters that may arise, so you don’t have to.

We know the wedding industry and we build a rapport with your chosen vendors to make their jobs easier. Experienced Day Of Coordinators make sure all the details are taken care of as if you did them yourself and works along side with the vendors, so you can enjoy your big day.

Thanks to Leah Haydock Photography for this stunner….

and M. Studios for this one….

… and lastly, Chris Saunders Photography for this beauty!

Reason #2
Timeline 

A wedding coordinator, worth her salt, will create a detailed timeline to share with you and your vendors. Coordinators know what works and what doesn’t. A timeline serves as a flowchart, keeping track of ALL the important details, including where the key actors {including vendors} should be at all points during the wedding.

Reason #3
Knowledge, Training and Credentials

Be sure to find out if your Professional Wedding Coordinator is certified and well educated on the latest trends, etc. For instance, I am a Certified Wedding Planner and credentialed as a Professional Bridal Consultant™ through the national organization, Association of Bridal Consultants.

There’s no license or specific degree to become a wedding planner. Some planners complete a certification course; others will apprentice to gain their experience or do both. No matter which route we take, we all strive to have knowledge of budgets, timelines, vendors and contracts. My staff is constantly updating skills and keeping up with new trends, exciting vendors and regulations.

 

Reason #4
Stress Relief

A Professional Wedding Coordinator is someone who’s there for you through thick and thin. Like many wedding Coordinators, we, at Inked Events, come onto the planning scene about 8 or more weeks in advance of your big day. It’s our job to be preoccupied with the details—that’s what a stage manager does!

Your guests are celebrating you. They’re excited to see you marry your best friend, but our job is to make sure that all the cast of characters enjoy it. My team has eyes and ears on everything happening throughout the wedding.

There’s nothing like getting an email or phone call saying I’ve helped relieve some major crisis for one of our clients; or a testimonial saying that it was the best decision a newly wed couple ever made in the planning process when they hired us.

Thanks to Leah Haydock Photography for capturing just how awesome my couples are & how much they are enjoying their wedding day!

Reason #5
Peace of Mind

What price can you put on peace of mind? We know the details of your wedding as well as you do, so rest assured, your wedding will have the look and feel of you without you having to worry about it. I’m the “other” best friend. We build our friendship over the course of your planning process, so I will have intimate knowledge of your wedding. I want to hear about the details of your wedding, am just as excited about them as you are and will help you with any questions you may have.

I develop a relationship with each one of your vendors to coordinate a day that is seamless and perfect. We take care of the behind-the-scenes details, so you don’t have to.

Don’t you want to feel the labor of love you’ve been planning without worrying about the logistics? Hiring a Professional Wedding Coordinator for your wedding is the way to go.

Thanks to M. Studios ….

and Leah Haydock Photography for the AMAZING pictures from two great nights!

These are just a few reasons to help you understand why it’s so important to hire a Professional Wedding Coordinator.

We specialize in “Day Of Coordination” that is tailored to make your big production a day you can truly enjoy. Learn how Inked Events Coordination Services can do just that.

Cheers!
~Tracy

Labels: 5 reasons to hire a wedding coordinator, certified wedding planner, chris saunders photography, coordination, coordinator, day of coordinator, inked events, leah haydock photography, m.studios-ri, tracy dapp