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May 3, 2018

Wedding Shower Notes – 5 Hacks for Prompt Effortless Thank-You’s

Between showers with family and friends, pre-nuptial gifts from co-workers and wedding presents sent from afar, it can be a challenge to remember who gave what. With the big day approaching, the last thing any bride-to-be needs to worry about is making a mistake in thanking her well-wishers.

Keeping track of the gift givers and their offerings can be hard to do. It is not always effective or reasonable to rely on the matron/maid of honor for keeping notes. Planning strategies for tracking items ahead of time, means more opportunity to enjoy the festivities of the day without the post event P.I. work. Here are some strategies for making it happen.

DIGITAL RECORDINGS

Use smartphones or tablets to capture audio dictation of gifts. This allows you (or someone close to you) to create an itemized list by simply speaking into the device. This method cuts out the deciphering of typos and poor penmanship.

PICTURE THIS

Capture each present as it’s being opened using your photo or video option in your smartphone. This is also a great time to snap a picture with the guest presenting the gift. This make a very nice addition to a handwritten thank you.

PRIORITIZE YOUR RESPONSE

Whether you are a last-minute task maker, or a check-it off the list type of person, sending thank-you notes should be a priority. Instead of procrastinating on a response, answering each person’s offering with a short, but personalized, handwritten note is much easier to carry out when the event (and the gifts) are fresh in your mind. Purchasing thank you cards prior to wedding showers and other events makes this task effortless to begin.

SHARE THE RESPONSIBILITIES

Just as you do not enter into marriage alone, so should you not respond to well-wishers unaided. Recruit your partner to help in the process, making light work of the task. If your future mother-in-law wants to be part of the wedding planning, this is a perfect task to engage her participation.

LABEL IT

Prepare “make ahead” labels with guest names and addresses are an easy way to quickly track items opened at your bridal shower. Recruit a member of your wedding party to locate the correct label and stick it safely to the gift given by that person. An extra set of labels also means you can quickly address the thank you note envelope simplifying the process of thanking your guests even more.

While sending out notes of gratitude to shower guests and other gift-givers should be done within three months of receiving a gift, it is most important to remember that it is necessary to do it. Sending a note of thanks not only conveys your appreciation for the gifts, it also sends a message to the giver that their efforts were appreciated and added to the specialness of the day. This simple act of sending a thank you elevates your reputation with all of those who took part in your celebration. Don’t tarnish it!

Labels: blog series, brides, event planner in New England, event planner NH, NH wedding planner, personal, wedding coordinator in NH, Wedding Planner checklist NH, wedding planner in New England, wedding planner NH

April 24, 2018

Three Great Ideas for Nontraditional Groomsmen Outfits

Most couples get hitched in a traditional white wedding. The bride wears a white gown and tennis bracelet, while the groom complements her outfit with his black tux and sleek accessories. The entourage and the guests may conform to the theme, depending on the couple’s request.

Some may use a variation, like a peach or pink palette, but they still follow the traditional pattern. For most couples that is enough planning for a lifetime.

However, more people are finding the idea of nontraditional weddings attractive. Not only do they make weddings unique, but nontraditional themes may typically cost less than the usual white does, because the materials they use can sometimes be re-purposed from ordinary clothes.

If you want an exquisite yet one-of-a-kind wedding that you and your partner can fondly remember even when you’re well into old age, consider being creative in your themes. Explore some of these ideas for non-traditional groomsmen outfits.

White Casual

White isn’t just connected with traditional white. White signifies purity and perfection, so a plain white shirt can work in a wedding. Despite this being casual, you can pull this off if it’s consistently done throughout your entourage. That includes having matching pants and accessories.

The good thing is, it’s easy to do that with white. White, being a neutral color, suits anything, so any piece of clothing, even jeans, khakis, or slacks, can be paired with a white shirt to form a decent wedding outfit.

And if you’re planning to get personalized groomsmen gifts like custom-made caricatures or bobblehead dolls of your gang in white shirts, they’ll look really neat and stand out from the usual black tuxes.

Beach Palette

Maybe you also want to drift further away from tradition. Maybe you want to take your wedding out of the church and to somewhere calmer instead. Maybe you just want a relaxing ambience for your special day.

A wedding on a secluded beach can be a great idea, especially for outgoing couples. A beach wedding is both tranquil and adventurous. You may want outfits that will channel the mood.

White shirts coupled with light beige pants are the norm, but you can also be bold and pick shorts over pants. You can even go barefoot if the sand is fine enough.

BOHO outfits can be great too. They’re laid-back and can fit any beach function, even weddings.

Patterned Clothes

Most groomsmen wear plain jackets and shirts. However, clothes with patterns are acceptable too as long as they are stylish and not too kitsch. Patterns add personality to one’s overall appearance, but groomsmen should still be careful not to override their groom’s outfit.

Sticking to patterned ties can be a safe and moderate choice. For the grooms who want their entourage to go avant-garde, there are many stylish patterned suits for groomsmen to choose from.

Pick patterns wisely and be careful not to go overboard.

One Last Thing to Keep in Mind

Weddings always revolve around the united couple. However, a groom’s outfit usually functions as a supplement to the bride’s wedding dress and brings out the beauty of the dress and the bride. In turn, the groomsmen’s garments do the same to the groom.

Whatever outfit you choose for your groomsmen, remember to keep it suitable for the other parts of the wedding.

Photo URL: https://unsplash.com/photos/CLD1i8hp008

Labels: blog series, guest blog post

April 17, 2018

Engage the Groomsmen – Providing More Groom Time for You

Moving away from the days when the bride handled all of the wedding details, more grooms are getting involved in the planning process. There are a variety of ways for involvement of, not only the groom, but the groomsmen as well. The best way to collaborate on the planning is by first sitting down with your groom and asking him which ways he might like to contribute, rather than randomly assigning him tasks.

When essential tasks can be completed by bridal attendants and groomsmen, the wedding couple is free to focus on the details of the day, and each other. Reducing the stress prior to marriage is a gift in itself.

Below are five suggested ways of engaging the guys – including the groom!

Family Matters

The best approach to building your guest list is working together. The first part of this can be done separately, however, by assigning the groom to take charge of his side of the family (creating the list, determining those needing a special role during the ceremony or reception, family needing special accommodations, etc.). Before you send him off on his own, work together to select the target number of guests and the parameters by which you will invite. Once the guidelines are set, the bride and groom can each take responsibility for their respective side of the family. Then you can then compare lists, strategize together and developing seating assignments.

Team-Building

The groom’s right-hand, the Best Man, can play a vital role in building a “team approach” to getting the groom down the aisle. This begins with building camaraderie between all of the groomsmen, so when the big day arrives each is working in coordination with the other. This can be accomplished through pre-wedding events, such as the bachelor party or other small group outings. When the big day finally comes, the team is ready to make sure that the “boys” are dressed, well groomed and on time for the ceremony! Other duties may apply!

Managing the Checklist

The best man can be a constant reminder to the groom, making sure that the marriage certificate is picked up and brought to the service or assigned to one of the groomsmen for safe keeping during preparation. Other logistical tasks that might be on the groomsmen’s to-do list is delivering the bride’s ring to the best man on the wedding day; ensuring the gratuity for the officiant has been prepared and ready to be handed off following the vows; equipping the wedding party with plenty of tissues for distribution in the event many happy tears are being shed; and transporting guests to and from the venue as needed.

Dressing the Part

Many modern grooms are very willing and interested in selecting their own wedding attire and that of their entourage. A special emphasis should be placed on the groom, as standing out apart from the rest of his groomsmen is particularly important for him. This can be achieved with embellishments to his dress including: pinning on a more sophisticated flower, displaying a more elaborate tie knot, or sporting bolder items such as shoes or vest. Additional accessories might also include patterned socks, glossy lapels, bright pocket squares, or personalized cuff-links. For ideas on non-traditional groomsmen attire click here.

Salute the Happy Couple

Most importantly, BEST MAN – make sure your speech is ready to go!

Labels: blog series, friends, groomsmens gift ideas

April 16, 2018

3 Fabulous Gift Ideas for your Bridal Party

Wondering what to get the lovely ladies that will be standing by your side on your wedding day? I want to share & introduce you to one of my new vendor friends, Bridesmaid Gifts Boutique that can help you find the perfect gift for your gals.

Here are a couple of ideas to start the search:

Dazzling Duo

As I mentioned, they are new friend as I always love meeting new vendors & sharing them with our clients, so when they graciously asked me to pick a sample of my very own to have my name & initials on it, I of course said yes, please!

nh wedding planner inked events

I was very impressed with the packaging box. It had my name beautifully scripted on the front then when I opened it to see the sparkly tumbler {who doesn’t love a little sparkle with their favorite beverage} and comfy floral robe both initialed with the first letter of my name. I was in heaven with all the prettiness!

Being that purple & silver are my favorite colors, I chose those for both the robe & vinyl colors. You can choose from an array of colors they have to offer that fits your style & personality. I love using the tumbler with my morning to-go ice coffee & the lovely box is sitting pretty in my office. I’m waiting for the warmer weather to sport my robe!

Now, onto a few others that I thought would be great ideas.

Vintage Leather Journal

This would be the perfect gift for the writer in your life. What’s impressive about this journal is that it can be personalized on both sides with the specific details of your bridesmaid {or anyone else for that matter} and comes in a beautifully crafted wooden box.

nh wedding planner inked events

nh wedding planner inked events

Precious Pearl

Want something simple to go with their dress and that they can have forever to remember the day? This necklace just may be your answer!

The delicate pearl necklace comes with an engraved initial pendant that they will treasure for years to come.

nh wedding planner inked events

They have so many other options that you can choose from based on the personalities of your gals! Hope this helps in giving you some inspiration for your gals!

Enjoy!

Labels: inked events, New England event planner, New England wedding planner, New Hampshire event planner, New Hampshire wedding planner, nh wedding planner, personalized, Uncategorized, wedding planning

March 9, 2018

The difference between a Wedding Planner & Venue Coordinator

You’re planning for the biggest day of your life, your wedding. Imagine all the details it will take to execute the event that you have always dreamed of. You may be considering engaging someone to help with all planning, coordination and execution. Will the venue coordinator at your reception site be suitable for this role? Maybe. Let’s consider the differences between a wedding planner and venue coordinator to help make the decision easier.

Venue Coordinators (VC) can certainly be a valuable connection when scheduling items related to your reception, such as selecting the tables, chairs and linens kept on-site, as well as, meal selections and food counts. Their job, after all, is to act on behalf of the venue to make your affair run seamlessly while on premise. Note – if special colors or styles for linens or décor items are needed, the couple may need to order them separately through a party rental company and arrange for delivery to venue.

A Wedding Planner (WP) will be by your side long before the wedding day and stays tuned-in to your needs throughout the ceremony and reception. They are with you until the last guest has departed and all of your décor, personal belongings and gifts have been packed. Count on your wedding planner to be your right-hand for everything important in the flawless execution of your entire day. Not only will a WP collaborate with a VC to ensure correct placement of guests, gifts, entertainers and receiving lines, she is also available to help out if anything unexpected happens during the day.

Venue

As you might expect, VCs handle items having to do with the venue. Tables, chairs, linens, food. If the venue is handling the catering, the VC will manage the staff, servers and timing of meal, as well as the set-up and breakdown of the tables & chairs. A VC will typically stay on-site until the event has kicked off, or sometimes through the meal, leaving for the day early into the event.

In addition to handling all the items at the venue (either with support of the VC or without), the WP will also handle all coordination of pre-wedding tasks, event flow and scheduling. Managing each element ensures that all details are accounted for and scheduled. Additionally, reviewing needed items periodically to be sure they are correct in number, and in line with event style and theme is also part of the service. Most importantly for day-of flow, WPs will also direct vendors on where and when to arrive, keep them informed of event time-frame and advise on logistical changes, as well as performance execution.

Vendors

A VC will likely provide a list of preferred vendors but typically do not manage any of the coordination with them. Meeting with, selecting and managing the vendors, in addition to coordinating their performance throughout the wedding will fall on the shoulders of the couple and/or the other vendors.

With a WP, the couple can rest assured that every aspect of the entire day will be accounted for and managed providing them with peace of mind. WPs also help select vendors, attend planning meetings leading up to the wedding, assist in reviewing the contracts and become the point of contact for the entire day of the wedding until the last guest departs. Best of all, they move your plan forward assuring that every detail falls into place perfectly the day of the wedding. If the DJ or any other vendor is running late, the WP will devise a plan to cover the gap. If your caterer falls ill and is short staffed for delivery and service, the WP will call in a team to assist.

Timeline

A VC will provide time-frames for doors opening, food service, clean-up and breakdown of tables and chairs. They have been hired by the venue to manage all the logistics required to move events through the site, and they are great at managing these items. They are not, however, fully responsible for your other wedding day plans and special elements or timelines outside of food service. It is not a VCs job to coordinate with outside vendors, inform of any logistical changes (outside of food and beverage) or manage your wedding party. If you are unsure about what your venue will assist with – just ask for an itemized list of services.

When you hire a WP, they work for you – not the venue. So, they will work with the couple prior to the event to map out the happenings of the day creating a smooth event. During the wedding day the WP will coordinate vendor arrivals and drop-offs, devise a detailed plan for and with the photographer, all formal dances, cake cutting, etc.

Direct Access

While you may have worked with one specific VC throughout your pre-wedding preparations, it is possible that you may have someone completely different running the day of events. It’s true the venue will have staff to assist in items included in the contracted agreement, but it might be someone unfamiliar with you and your wedding details.

Reversely, WPs get to know your desires, preferences and expectations prior to the wedding day, and will take control of the details to manage a flawless experience for you and your guests. This includes handing out their cell phone numbers to vendors and the wedding party and answering calls and texts on the fly and executing the detailed timeline they created with your vendor team. They are knowledgeable of the wedding plans and can put out any last-minute fires.

Design

VCs are not equipped for, nor are they compensated by the venue to, help design your perfect wedding. The VCs are overseers of the reception location and may be limited in their knowledge of outside suppliers and opportunities for the couple.

In contrast, WPs assist with the planning and design of your entire wedding. From invitations and floral design, to color schemes and music selections, they act as trusted advisors and hands-on assistants so that the happy couple can enjoy their big day. Beyond the planning, WPs also assist in decorating the ceremony and reception area, cueing the DJ and coordinating all the vendors including any make-up touch-ups for the bridal party prior to the ceremony.

The Bottom-Line

Both a venue coordinator and a wedding planner can be valuable assets to a couple on their wedding day. When they are working together, and fulfilling all their responsibilities as outlined, it produces a smooth and effortless event.

The most important factor influencing your decision to hire an outside wedding planner should be your expectations. If it is important to you that your wedding and the planning process be stress-free and the wedding day is professionally managed by someone who has your best interest in mind, then you may favor a WP, as they will act on your behalf, providing an extra set of eyes, ears and hands throughout the entire process. Essentially, their job includes anything the couple needs, and does not end until the event is over.

As professional wedding planners, we love to work with great venue coordinators. With both a strong VC and a professional WP, it ensures the best experience for our clients.

Labels: blog series, venue coordinator, wedding planner